It's Your Time

10 Resolutions to Delegate to Red Butler

Posted by Red Butler Team on 12/ 14/ 15

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It's the end of the year and time to reflect on how business has performed and prepare for a successful 2016.  We have a list of ten items you can delegate to Red Butler which will have an immediate impact on your productivity. 

 


 

Here are ten things you probably try to make time to do on a regular basis, but that easily take on a life of their own. Delegate them to Red Butler and start the new year off clutter-free and more productive. 

1. Go paperless.  As much as possible, create and store files without paper. Less paper=less clutter.  How Red Butler can help: we can help find you a cloud based solution for your off site storage needs. 

2. Archive old files off site - Boxes being stored in closets may not be as secure as you would like them.  We can find the best archiving storage center in your area so the paper files which do need to be kept for a long time will be secure. 

3. Organize email and archive old messages - Thousands of messages accumulate over the course of a year. Red Butler can help you get your email inbox under control.  We will organize it into files and recommend ways to archive old messages. 

4. Build your LinkedIn contact list - Is your email inbox full of people who are regular contacts, but you have not imported them into LinkedIn yet? Red Butler can help you with this important task by importing contacts into your LinkedIn account. 

5. Make expense reports quickly- Get a scanner or app for your receipts and make expense reporting a snap. Or delegate your expense report input to Red Butler and we will take care of the details for you so you can get it done quickly and on time every time.

6. Old desk clutter- Time to clean out the drawers and bookshelves and donate what you don't need. We can help you find a charity in your area to donate to (and if eligible,  you will get one more deduction for this tax year). Less clutter= more productivity.

7. Get together tax paperwork and archive papers you don't need in 2016. Take a few hours and archive files out of your office you won't need in 2016, leaving space for new projects. If you need guidance on what to keep/throw away, we can recommend highly rated CPA's in your area.

8. Declutter the office common areas- Now is a great time to declutter the office common areas.  Donate items the office no longer needs. Replace items which are lost/broken, and introduce something new and fun to start the new year (perhaps a new coffeemaker?). We can help you find places to donate anything you want to declutter.

9. Consider upgrading office equipment- Upgrading office equipment can have tax benefits in addition to boosting productivity.  We can find a CPA in your area who can help guide you in smart office investments. 

10. Find new space- Growing out of your office? The end of the year is a great time to look at office space.  Red Butler can put you in touch with realtors, or give you an idea of office options in your area. 

These are just a few items you can delegate to Red Butler. No matter what is on your resolution list, we can help you reach your goals. For 25 more tasks you can delegate to Red Butler, read here. 

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

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Topics: Tasks to Delegate

Maintenance Tasks to Delegate to your Virtual Assistant

Posted by Red Butler Team on 11/ 23/ 15

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Many entrepreneurs find themselves unable to find time to get yearly maintenance items scheduled. Delegate these tasks to Red Butler, and we will find you the best options in your area, get the tasks scheduled, and into your calendar. Freeing you up from scheduling these items will boost your productivity and help you stay focused on your business.

 


 

Here are 5 things you can delegate to Red Butler to  get scheduled :

1.  Yearly wellness visits- we are happy to schedule your annual exams for you.  Need a new doctor or dentist?   Use our virtual assistant services to research and find the best ones in your area.

2. Grooming - We know how important your pet(s) are to you- we are happy to schedule their wellness visits and grooming appointments. Need a dog walker or doggie daycare? We will find the best ones in your town.

3. Home Maintenance- Many homeowners wait until something breaks down to schedule a maintenance call.  We will help you stay ahead of the curve by getting your annual home maintenance visits scheduled.  From your heating/air conditioning to your appliances and painting, we will help make sure your house stays in tip top shape. We can also find you the best landscapers in your area, so your weekends are freed up from yard chores. Do you travel full time? We can recommend a property manager to keep an eye on your place while you are gone.

4. Auto maintenance- There is nothing more unwelcome than a large auto repair bill. By taking your vehicle in for regular maintenance and inspection, you can avoid a lot of future headaches. Whether you need tire rotation, tune up, oil change, or something more, we can make recommendations on shops in your area and make the appointments for you. 

5. Other- if you have vacation property, a boat, or other recreational vehicle, we are happy to schedule any maintenance required. 

These are just a few ways we can help you take care of details this upcoming year.  We can also help you get through the holidays.  For more details, read here.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

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Topics: Tasks to Delegate

How to Use a Virtual Assistant to Finish the Year Strong

Posted by Red Butler Team on 11/ 17/ 15

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With Just a month left before the new year, it's time to implement last minute strategies to finish the year strong.  It's not too late to make a few changes to increase your productivity.  Red Butler has tools you can put in place today which will have an immediate impact.  We highlight a few here.  We also offer quite a few other services, which you can find detailed on our services page here.

 


 

Red Butler knows it takes a team to get large projects completed, and that even the most seasoned, well-running teams need support time to time.  This is especially true during peak vacation times.  Rather than expecting a lull in productivity during the holidays, why not work on a project you have been putting on the back burner? Here are 5 types of projects which you can delegate to Red Butler during the holidays (or anytime):

1.  Team support- Red Butler's exclusive team portal will help keep your team productive every month, but especially during crunch times. Want more details about this exciting productivity booster?  Read about how the team portal works here

2. Research oriented tasks- Red Butler Virtual Assistants can compile information and put it into a format you can use. 

3. Database building- We can put together spreadsheets with information, or enter information into an existing database

4. Phone calls- Count on Red Butler to make calls for you and your team. We will set appointments for during the holiday season and beyond.

5. Analysis - When you need something analyzed, just let us know the parameters and we will do the research then enter it into whatever format you need. 

We have highlighted a few ways you can use our executive virtual assistants to boost your productivity through the holidays. If there is a project you are working on which needs extra support, just give us a call and we can talk with you about how our virtual assistant services can help you get the job done.

If you are too busy to take care of your personal to-do list, then delegate it to Red Butler.  Here are 25 holiday tasks you can delegate to a Red  Butler Virtual Assistant.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 


 

Topics: Best Practices, Tasks to Delegate

25 Holiday Tasks to Delegate to your Virtual Assistant

Posted by Red Butler Team on 11/ 13/ 15

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With Thanksgiving around the corner and December's festivities up next there is less time to stay organized and still enjoy the holiday cheer.  As your time and attention are pulled in different directions your team at Red Butler is here to ensure you stay organized and get things done.  

From scheduling last minute appointments, purchasing gifts on everyone’s list, booking travel and untangling those stubborn lights that you can't seem to organize yourself there is a lot to do.  Relax and let Red Butler give you an extra hand this holiday season.

 


 

Here are 25 holiday requests to delegate to your Red Butler Team:

1. Respond to and monitor incoming emails.

2. Clean up your email marketing list to prepare for the end of the year.

3. Update your websites and other social media accounts.

4. Plan a strategic outline for your 2016 social media campaigns/marketing.

5. Research year end tax saving tips and/or find you a qualified CPA.

6. Research upcoming network events in your area.

7. Make gift suggestions and/or track down hard to find gift items at the best prices.

8. Find the best caterers to handle all the cooking for the holidays.

9. Order holiday cards and compile addresses of where to send them.

10. Handle all travel arrangements and/or accommodations for you and your guests.

11. Find and order decorations for inside/outside your home or business.

12. Arrange for home cleaning or rug cleaning for before and after the holidays

13. Plan a party and order everything down to the last detail including sending e-cards.

14. Schedule dog grooming, even Fluffy wants to look his best.

15. Make end of year appointments and ensure your calendar is up to date.

16. Make entertainment arrangements for out of town guests including tickets to holiday shows.

17. Suggest recipes or compare healthy food delivery companies.

18. Find new contacts and business leads on LinkedIn.

19. Recommend various activities for your children to enjoy the holiday spirit.

20. Compare different gym memberhsips for the new year.

21. Research best ways to start saving, comparing different credit card bonus offers.

22. Reconcile all holiday expenses and add them to your DropBox.

23. Finding low cost methods to send gifts to family and friends abroad.

24. Generate an end of the year report.

25. Contact old friends or collegaues and set up lunches for 2016.

Red Butler is here to help you run your business, stay organized and keep proactive not just during the holidays but all year round. Make 2016 your best year yet!

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

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Topics: Tasks to Delegate

Entrepreneurs - Add This to Your Weekly To-Do List

Posted by Red Butler Team on 09/ 29/ 15

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Growing businesses find themselves squeezed for time every week, with not enough hours to accomplish everything they need to do. Many small businesses do not have an accountant, and only meet with a CPA once a year, when it is time to do taxes.  It is easy to let financial analysis go off to the side, and only get done at month end.  We offer a solution to this challenge.

 


 

We suggest that in order to keep a proper pulse on financials, they should be looked at daily.  Here is how to quickly incorporate financial analysis into your weekly to-do list:

1. If you are in the habit of making a weekly to do list, then your first step is complete. If not, it doesn't have to be complex.  You can either have an electronic list, or a simple paper one (notebooks work great for this).

2. Analyze your financials each Friday afternoon, and for the next week set your target goals. Productivity is maximized when you are proactive. Here are four financial tasks you can delegate to a Red Butler executive virtual assistant services.

3. Run your financial statements on a daily basis each morning to be sure you are on track for the week. If you need to, you can then make adjustments in operations for the week. If you are not sure what statements to run, talk to your CPA about how to get a daily "snapshot" of your financial picture.

By adding daily financial analysis to your weekly to-do list, you will be able to know at all times the financial health of the business so you can forecast more accurately for the week, month, and quarter. As a result, you will be more productive in every aspect of the business.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

Learn More

 


 

Topics: Best Practices, Tasks to Delegate

Marketing Tasks to Delegate to Red Butler

Posted by Red Butler Team on 09/ 24/ 15

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From logging into your social media accounts to providing an analysis of your target keywords, Red Butler will support your marketing needs. Rely on Red Butler to organize and support your marketing initiatives.

 


 

Here are some ways clients use Red Butler's executive virtual assistants to handle their marketing tasks:

1. We will log in to your social media accounts and post for you.  Just provide us the details and when you want to post. We can also respond to mentions about your company. 

2. Provide us your keywords and we will do a marketing analysis and make recommendations. Being more efficient with your marketing improves your branding. 

These are just a few ways Red Butler can handle your marketing.  Here are more ideas of tasks to delegate to Red Butler to boost productivity and streamline your operations. 

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

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Topics: Tasks to Delegate

3 Things to Delegate to Red Butler to Proofread

Posted by Red Butler Team on 09/ 21/ 15

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Red Butler is experienced at proofreading documents and making recommendations for edits.  We will ensure that your materials are accurate, relevant and beautiful. 

 


 

Here are proofreading details you should delegate to Red Butler: 

1. Red Butler can proofread your proposals, spreadsheets, and blogs.  We will proofread and enhance them for better readability. Send us your rough draft, and we can recommend a layout to better showcase the content for hard copies, emails, or presentations. We will make sure your company is properly presented, including your branding.

2. Proofread and edit documents. Count on Red Butler to handle most of your proofreading and editing needs.  Sometimes having another person read through documents can make a significant difference in the final result.

3. Convert documents and spreadsheets.  If you have files which are not in the format you need, we can quickly convert them for you. We can also take information and put it into a presentation format, or change it from a presentation format into a spreadsheet. 

Boost productivity for your whole team by delegating proofreading tasks like these and more.  

Beyond proofreading- here are more tasks you can delegate to Red Butler.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

Learn More  

 


 

Topics: Tasks to Delegate, 3 Things You Should Know

3 Ways Red Butler Can Handle Your Calls

Posted by Red Butler Team on 09/ 17/ 15

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Need a call assistant? Rely on our team to make calls for you.  Red Butler always identifies itself as your assistant and with your email, branding is complete. Here are a few ways you get more of your day back when we take care of your calls.

 


 

A Red Butler Administrator can make your calls to set up appointments and schedule meetings, serving as your call assistant. The time it takes to reach someone and get the task on the calendar adds up quickly. If a meeting is being scheduled, it takes time to coordinate everyone's schedules and verify the key players will be available. Here are a few ways Red Butler can handle your calls and boost your productivity:

  1. One of the biggest complaints we hear from our clients about having to make phone calls is waiting on hold.  Delegate calls to us to make, and we will wait on hold or follow up with a client to lock in that call you've been trying to get. The time you save by delegating this task to us will free you to take care of more urgent matters.
  2. We will request appointment times on your behalf.  Many of our clients have us schedule their appointments for the entire year all at once.  This includes not only work related appointments, but also personal items such as car maintenance, well visits, home maintenance, etc. If you need a new vendor, we will research and make recommendations. 
  3. Meetings can be tough to get scheduled when there are multiple people who need to be present.  We will make the calls necessary to get your meetings scheduled or to confirm who will be attending. If you need a place to meet or catering scheduled, we can handle those details as well. Using Red Butler's virtual assistant services gets the job done quickly and efficiently.

 Here are some more ways a Red Butler executive virtual concierge can help you boost productivity.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.
 
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Topics: Tasks to Delegate, 3 Things You Should Know

The Secret to Successful Calendar Integration

Posted by Red Butler Team on 09/ 14/ 15

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Is your calendar in need of more attention? Red Butler will access your web based calendar on Google, Outlook or your preferred web based calendaring solution. We'll organize your calendar, contact clients, set up conference calls and much more.

 


 

 A hectic schedule doesn’t have to mean not having any free time. Red Butler can help you get your calendar organized and free up some time for those things which bring you more work-life balance. The secret to successful calendar integration is to provide Red Butler's Executive Virtual Assistants details and preferences about your schedule and include everything. Delegate this task and see your productivity increase.

Here are some more tips for successful calendar integration with Red Butler:

1. Decide what calendar(s) you want to integrate.  If you are not using a web based calendar, we are happy to discuss with you which one may be the best fit for your needs.

2. Is it counterproductive to look at your calendar because it isn't organized?  We will get it organized for you and suggest times each day you could block out time for yourself to go to the gym, take walks, go to lunch, and more. We can color code your personal items and include family events, doctor appointments, etc. 

3. Have you scheduled all your maintenance appointments for the year? Whether it is for you, your car, or Fido, we can get you scheduled and get the details into your calendar. If you need help finding a place to go, we can do the research and make recommendations.

4. Do you need meetings or calls set up? Just provide us with the details and we will take care of the rest.  We can contact clients, and set up meetings or conference calls.

5. If you have meeting needs like food and beverage service, we can handle those details.  Just provide us your budget and we will order everything and coordinate with the on-site person to make sure everything is taken care of in a timely manner.  We will find you meeting space options if needed.  All these details will be in your calendar so you know exactly what to expect.

6.  Calendar integration is especially handy when we plan your travel.  Give us details about your trip, and we will get everything booked for you and eneter it all in your calendar so you don't get overbooked.  If there is a conflict we will alert you to it and reschedule meetings or calls as needed. 

Keeping your calendar current and organized will free up more time for you to focus on more critical business items.  You can trust Red Butler's experienced team of executive virtual assistants to take care of your calendar and help you find more free time.

Here are some more ways you can use Red Butler to increase productivity.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

 


 

Topics: Productivity Tips, Best Practices, Tasks to Delegate

4 Financial Tasks you Can Delegate

Posted by Red Butler Team on 09/ 08/ 15

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Delegate some of your financial tasks to Red Butler.  Our Executive Virtual Assistants will organize your receipts, fill out reimbursement forms or generate spreadsheets. You can ask Red Butler to access any web based software like DropBox, Quickbooks or more to keep your financial life organized.

 


 

Most employees wait until last minute to do the mandatory but tedious task of expense reporting.  Why wait? Delegate this task to Red Butler and stay focused on the business at hand, knowing that Red Butler is double checking details and generating your reports. 

Here are 4 financial tasks relating to expense reporting which you can delegate to Red Butler's Executive Virtual Assistants:

1. We can organize your receipts by date, event, trip, or other custom way you specify.  Missing a receipt?  No problem.  We will contact the vendor and request another copy.

2. We can compare credit card statements and travel itineraries to your receipts to be sure you haven’t missed anything, bringing to your attention anything which looks like a missed receipt. 

3. We will enter in all your receipts and expenses. You choose where we store the information- we can enter your receipts into an expense reimbursement form, directly into your Quickbooks or other accounting software.

4. Do you need something tracked and your financial software doesn't have the form you need?  We can create custom spreadsheets for you.

Generating expense reports is a time consuming but necessary part of doing business.  We will quickly tackle this task for you and your team and help make sure every expense is recorded.

 

Here are some other tasks you can delegate to Red Butler.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.  

 Why Us

 


 

Topics: Tasks to Delegate