Accelerate

Take the Stress out of Taxes!

Posted by Red Butler Team on 04/ 07/ 16

 Red_Butler_Take_the_Stress_out_of_Taxes

 


 

Are you feeling overwhelmed getting your expenses organized before April 18th? Red Butler understands just how stressful tax season is, especially when you have other work related tasks weighing you down. Red Butler can help alleviate some of that stress, so you can be fully prepared when completing your taxes. Here are a few financial tasks you can delegate to Red Butler:

 


 

  1.  Add key deadlines to your calendar- It is imperative to be on top of key deadlines so you are able to prioritize your time more efficiently. Let Red Butler Administrators schedule your meetings and organize your calendar to ensure all of your taxes and finance related tasks are completed on time.
  2.  Find the best CPA’s in your area- A great CPA is a good resource for a business not just at tax time, but all year long. Red Butler can help you find someone in your area to not only complete your taxes, but also be available to advise your business the rest of the year.  A CPA will be able to take a look at your balance sheet and help you make adjustments to line items in your budget, so you can reach your goals more quickly and effectively.
  3.  Expense tracking- Our executive virtual assistants will make sure you don’t miss a penny on your expense reports. Just send us your receipts and we will enter them in a spreadsheet, Quickbooks, or any other web-based software. Are you missing receipts? No problem- our executive office assistants can help you track them down and get a copy for your records. After your expense report is completed, our Red Butler Administrators can send your report or any other related information to your accountant to save you time.

Red Butler's executive virtual assistants are here to help you reach your goals. Reach out to us for more information on how we can help you and your whole team boost productivity all year long.

 


 

Red Butler knows just how important and time consuming financial tasks can be. Therefore, our team of Red Butler Administrators would be more than happy to assist you in efficiently completing your financial tasks. Delegate these financial tasks to Red Butler today and focus on what you do best. 

 

Get Started

 


 

Topics: Tasks to Delegate, 3 Things You Should Know

3 Things Red Butler is Good at for Startups

Posted by Red Butler Team on 03/ 23/ 16

 3_Things_Red_Butler_is_Good_at_for_Startups.jpg

 


 

Startups face many challenges as they grow, but Red Butler's team of executive virtual assistants are here to help you reach your goals.  Here are three things Red Butler is good at for startups: 

 


 

1.  Real time inbox and calendar monitoring- Delegate the management of your inbox and calendar to Red Butler and we will monitor both in real time.  Meet Taylor, our real time virtual assistant here:  http://btlr.net/hitaylor. We know startups can be busy when building a successful company, Red Butler wants to help you focus on your business rather than focusing on your inbox. With the help of Taylor, you will have someone proactively monitoring an inbox to schedule meetings, update your calendar or to make a call.

2. Recurring task management- With Red Butler, you can set it and forget it.  Our executive virtual assistants will quickly take care of your recurring to-do list items.  Just delegate the tasks to us with all the details and we will take care of it as many times as you request, without you having to send us additional requests each time.  The most popular tasks people delegate to our executive office assistants are expense reports, social media posting, and spreadsheet updating with current industry information. 

3. Online Research- Part of every startup's growth plan is a lot of research.  Delegate your online research to Red Butler and our executive virtual assistants will provide you with accurate and extensive information from across the internet.   We can do competitor comparisons, market research, or provide backup information you need for a report. 

Let Red Butler help you grow and accomplish more.  Contact us today to find out more about how we can help your business boost productivity and reach its goals.

 


 

As a startup, Red Butler understands the time and hard work that goes into growing a company. Let Red Butler help you by delegating your most time consuming tasks to our team so you can focus on your growth and development as a business.  Request a personal consultation to see if Red Butler is a good fit for you!

 

  Get Started

 


 

Topics: Startups, Tasks to Delegate, 3 Things You Should Know

3 Things Red Butler is Good at for Lawyers

Posted by Red Butler Team on 03/ 17/ 16

 3_Things_Red_Butler_is_Good_at_for_Lawyers.jpg

 


 

Red Butler's executive virtual assistants are a perfect compliment to a lawyer's in-house staff. We can quickly turn around tasks you and your team assign us, which in turn will boost productivity for your whole office. Here are 3 things Red Butler is great at for lawyers: 

 


 

1. Real time inbox and calendar monitoring- Use Red Butler's new real time virtual assistant, Taylor, to monitor your inbox and calendar in real time http://btlr.net/hitaylor. Create a separate email, such as taylor@yourcompany.com, then email or cc Taylor to schedule meetings, update and organize your calendar or make calls on your behalf.

2. Online research- Red Butler's executive virtual assistants are extremely skilled at internet research.  Our team can research the fastest routes to court houses, the best local meeting spots or find the leading competitors in your industry.  Delegate your online research to our executive office assistants and we will provide the answers in whatever format you need, saving your team time to focus on important in-house projects.

3. Social media updating- We can assist you in keeping your social media accounts up to date. This is an important way to network with your clients and your community. Rely on Red Butler to research, follow influencers, proofread, and schedule posts to maximize your reputation. By having Red Butler's executive virtual assistants handle this important task, you will have a more effective social media presence because it will be monitored and updated regularly. 

 


 

Here at Red Butler we understand the challenges you face as a lawyer. Allow Red Butler to assist you in staying organized by delegating tasks to our team such as scheduling, keeping your calendar up to date, and posting on your social media accounts. By delegating to Red Butler, you can focus on what you do best. Request a personal consultation today!
 

Get a Consultation

 


 

Topics: Tasks to Delegate, 3 Things You Should Know

3 Things Red Butler is Good at for Venture Capitalists

Posted by Red Butler Team on 03/ 10/ 16

 3_Things_Red_Butler_is_Good_at_for_Venture_Capitalists.jpg

 


 

Red Butler's executive virtual assistants are a great resource for venture capitalists. We will quickly turn around tasks you and your team delegate to us, which in turn will boost productivity for your whole office.

Here are 3 Things Red Butler is good at for venture capitalists:

 


 

1. Real time inbox and calendar monitoring- Meet Taylor, our new real time virtual assistant here:  http://btlr.net/hitaylor.  Allow Taylor to monitor your calendar and inbox and assist you with scheduling meetings, updating your calendar and making calls.  Start using Taylor today and be more productive immediately.

2. Online research- Red Butler's executive virtual assistants are extremely skilled at internet research.  Red Butler Administrators can do your market research and find the top leading companies in your industry. Delegate your online research to us and we will provide the answers in whatever format you need, allowing your team focus on important in-house projects.

3. Everyday tasks- Red Butler has worked with businesses of all types, so our executive virtual assistants are extremely good at taking care of just about any task, including creating expense reports and proof reading documents. Delegate your time consuming tasks to our Red Butler Administrators, so you can focus on your business and what you do best. Here are three important tasks to always delegate to your executive virtual assistant.

These are three things Red Butler is good at for venture capitalists.  Contact us today to find out more about how we can help your business boost productivity and reach its goals.

 


 

Here at Red Butler, we understand that as a venture capitalist you need to focus on your next venture and finding that next enterprise to invest in. Allow Red Butler to assist you by delegating tasks to us such as scheduling meetings and updating your calendar with Taylor or researching top leading companies in specific industries. Request a personal consultation with Red Butler today!

 

  Get a Consultation

 


 

Topics: Tasks to Delegate, 3 Things You Should Know

Meet Taylor, Your Virtual Employee

Posted by Red Butler Team on 03/ 03/ 16

 

Red_Butler_Introduces_Taylor 


 

You're too busy to even use a Virtual Assistant right? That's the challenge, it just needs to work. It needs to be seamless, fully integrated and something you can set and forget. That's why Red Butler is announcing Taylor, your real time virtual assistant. Create an email address like taylor@yourcompany.com, then email or cc Taylor and consider it done.

 


 

Several months ago, a writer from Inc Magazine reported that he needed a pro-active Virtual Assistant service that was effortless to use, easy to integrate with - and super reliable. Red Butler offers all of that, but we've gone a step further with the introduction of Taylor, your new "real time" virtual assistant.

In addition to submitting tasks to Red Butler, on our Red15 plan and higher, you'll get Taylor - real time inbox and calendar monitoring. With Taylor, it's business as usual. Just send an email to Taylor taylor@yourcompany.com to schedule a meeting, update your calendar or to make a call - it's like having a virtual employee.

Better yet, just cc Taylor to follow up with a client, find a time to meet, make a call or book a flight. Plus, Taylor is branded to your company name, has a 1 hour or less turn around time, provides coverage on weekdays from 6am to 6pm and is checking your inbox in real time for instantaneous coverage.

 

What is Taylor? 

 

1. Inbox: Create an email address for Taylor to log into, e.g. taylor@yourcompany.com. Whenever you need something, just email Taylor. Plus, since Taylor has a company email address, it's like having a virtual employee that you can rely on and interact with in real time.

 

2. Calendar: Share your calendar with Taylor. Anytime you need something added, removed or re-scheduled, just let Taylor know. You can copy Taylor on any client emails too. Taylor will contact your client, find a new time, send a calendar invitation and confirm.

 

3. Real Time: With Taylor, you'll have someone proactively monitoring a company email address and inbox in real time. That means, 1 hour or less responses and instantaneous support. Taylor is available weekdays from 6am to 6pm PST - that's 12 hours of daily coverage.

 

4. Seamless: Email Taylor for anything that you need. If its a research, travel or other task, Taylor will seamlessly have one of Red Butler's Admin's working on it. This way you're getting real time support with a traditional task based virtual assistant.

 

5. Scaling: You can share Taylor with other people in your company, law firm, startup or office. Add users to be able to interact with Taylor - deducting from your hours, or add an additional account holder for Taylor to manage their account and time separately.

 


 

We know that there are a lot of options out there and Red Butler greatly appreciates that you're taking the time to make an informed decision. Red Butler has been established since 2005, we understand the challenges you face. Request a personal consultation to see if Red Butler is a good fit for you, or get started today.

 

Get Started

 


 

Topics: Red Butler News, Tasks to Delegate

Thousands of emails? Red Butler can handle that task.

Posted by Red Butler Team on 02/ 11/ 16

 Thousands_of_emails?_Red_Butler_can_handle_that_task.jpg

 


 

The email avalanche is a major issue most businesses and individuals struggle with on a daily basis.  Hundreds of emails can become thousands in a fairly short amount of time, clogging up productivity. We have written about the email avalanche before, and given tips on how to delegate email management to Red Butler. You can read about that here. What we are highlighting today is what Red Butler has done for clients who need to have their entire email box sorted and cleaned up top to bottom.

 


 

If you go to your inbox of your email and you can scroll down, down, down, and there is no end in sight, it may be time to have Red Butler organize and clean it up for you. One of our clients recently had the endless email box scenario, and it was making it difficult for them to stay focused because every time she went to her email box she had to see thousands of emails sitting there waiting to be archived or thrown out. This was a productivity killer. 

Delegating the email box clean up to Red Butler saved our client time to focus on other things. To delegate this large task to us, she provided Red Butler with detailed instructions on how she wanted her emails sorted.  Our team dove in and went through her entire email box, sorting and purging to her specifications.

One day she opened her email box and rather than seeing thousands of emails sitting there, it was just current emails.  Red Butler had categorized and archived (and junk mail purged) the rest.  We even unsubscribed to spam email for her so going forward her box won't be littered with junk mail.

If your email box is overwhelming, delegate the clean up to Red Butler. To get started, visit our website.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

Get Started

 


 

Topics: Tasks to Delegate

3 QuickBooks Tasks to Delegate to Red Butler

Posted by Red Butler Team on 02/ 09/ 16

 3_QuickBooks_Tasks_to_Delegate_to_Red_Butler.jpg

 


 

More time every week. That’s what every business needs. One way to achieve that goal is to delegate those tasks which need to be taken care of every day, every week,  and every month. We will take a look at a few common QuickBooks recurring tasks you can start delegating to Red Butler.

 


 

One area of a business which by nature generates a lot of recurring tasks is bookkeeping. The good news is that there are  three bookkeeping tasks which you can delegate to Red Butler.  If these items don't get entered right away, the paperwork will quickly pile up.  We have a simple solution. The recurring tasks from the following three tasks can all be delegated to Red Butler to enter into your QuickBooks, saving you valuable time: 

1. Expenses are created.  Stacks of receipts pile up quickly. Red Butler can enter them into QuickBooks.

2. Sales take place.  Red Butler can enter invoices into QuickBooks.

3. Checks are written. Red Butler can record them in QuickBooks.

By having your paperwork quickly entered into QuickBooks, you have the ability to create daily reports which are accurate. Accurate daily reporting leads to meeting short term and long term goals. 

It is easy to get started. Red Butler's executive virtual assistants are experts with handling recurring tasks so you can set it and forget it. You simply setup your recurring tasks and preferences and we will notify you each time it has been completed. Your weekly productivity will get a boost every week. To get started, visit our services page and learn more about what we do.

Read here for more ideas of more things to delegate to Red Butler. 

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

Get Started

 


 

Topics: Tasks to Delegate, 3 Things You Should Know

11 Valentine's Day Ideas to Delegate to Red Butler

Posted by Red Butler Team on 02/ 04/ 16

 11_Valentine's_Day_Ideas_to_Delegate_to_Red_Butler.jpg

 


 

February 14th is right around the corner.  It is time to make sure all your plans are in place, and Red Butler is here to help.  We have some suggestions of tasks you can delegate to us to take care of so you can relax and enjoy the day. 

 


 

Whether you are planning a special date, or want to let people in your life know you care, we have you covered. Here are some ideas for Valentine's Day planning which you can delegate to us:

1. Valentine's Day chocolate: Red Butler will find chocolate and gifts for that special someone and have them delivered. We will find you custom truffles, a special champagne,  a traditional box of chocolates, or anything else sweet or delectable. 

2. Jewelry: We will find the best jeweler in your area and set up an appointment. If you are looking for something specific, we will find out availability and if possible, set up an appointment for you to view.  

3. Getting Engaged: Valentine's Day is a popular day to get engaged, but everyone has their own story. We can help you brainstorm ideas of how to lead up to "the big question," and we are happy to arrange the details so everything is in place.

4. Dinner: We will make reservations somewhere you won't forget and can't wait to go back to soon.

 5. Valentine's Day experience: We are very experienced at arranging one of a kind experiences. This Valentine's Day make it extra memorable. We can arrange out of the ordinary transportation, music, a tour,  a private dinner cooked in your home by a chef,  a bucket list item, or anything else you dream of. 

6. Special events: If you want to go to an event on Valentine's Day, let us know what area you want us to check and we will let you know what is happening, from small theaters to the symphony.  We are happy to purchase your tickets and arrange dinner and transportation. 

7. Wear Red: It's Valentine's Day soon and your closet doesn't have any red in it? We will track down that perfect accessory, the whole outfit, or anything in between. 

There may be other people you want to show appreciation to at Valentine's Day.  Here are some more ideas:

8. Catering: Valentine's Day is a great day to show your work team your appreciation. We can arrange a catered lunch or afternoon dessert/coffee. 

9. Family: Whether they are near or far, we can send them gifts, emails, or e-cards.

10. Gift Cards: Give us your list and we will send gift cards to show your appreciation to your friends, family, staff, or anyone else you want to show appreciation to at Valentine's Day.

11. MailChimp contacts: We will design a Valentine's Day card in your MailChimp account for you to send your contact list or whoever you specify. 

These are a few ideas to help you delegate to us. We can't wait to hear how we can help you make your day more special. 

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

Get Started

 


 

Topics: Tasks to Delegate

Why You Should Delegate Daily

Posted by Red Butler Team on 01/ 27/ 16

 Why_You_Should_Delegate_Daily.jpg

 


 

Businesses typically neglect to delegate when they get caught up in the day to day running of the business. The problem with this is that tasks can start to accumulate. To-do lists gets perpetually longer, and before you know it, work is being brought home, or worse, weekends become work days. Ready for change? We have a quick and easy solution. 

 


 

Tasks which sit in your inbox day after day, or even longer, can sap your energy. These tasks are most likely things you do not enjoy doing.  It is best to move it along, so you can stay focused on more important things. If you do not have a system set up to automatically filter these types of tasks to someone else, we have a few suggestions to get started.

In previous posts, we have detailed how to set your office up so you can make delegation part of your workflow. This is the key to productivity. The first step  involves your inbox, and should be done each morning:

1. Organize your inbox each morning into 3 categories- Later, Now, and Delegate. Resist the temptation to start working on tasks as you come across them but instead finish your entire in-box sorting first.

Once you deliberately start separating your work this way, it is easy to delegate.  Most tasks to be delegated can be handled by Red Butler. Our executive virtual assistant services are here to help you reach your goals. If you are not yet a member, it is easy to get started.  Read more about how other businesses have used us here

Once you are in the habit of delegating, you should find that you have more time, and you are not bringing work home as often. Read here to find out more about what to delegate.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

Get Started

 


 

Topics: Best Practices, Tasks to Delegate

Delegate These Three Tasks Every Day

Posted by Red Butler Team on 01/ 14/ 16

 Delegate_These_Three_Tasks_Every_Day.jpg

 


 

2016 is off to a great start. Here at Red Butler, we continue to help businesses effectively delegate tasks and get more done.  Our inspiration comes from helping our clients reach their goals. Sometimes your goals may seem impossibly distant. That's where we can help. 

 


Businesses face a common frustration- workloads seem to be getting heavier with each passing year. We have  the solution.  Proactively delegate and you will have an immediate impact on productivity.  Here are three steps to take to find a few tasks to delegate to Red Butler:

1. Tasks that must be done daily or weekly. Determine what tasks you have that repeat themselves and land in your in-box each week. These can be set up as recurring tasks with Red Butler, so you don’t have to think about them every week- they get done automatically. 

2.  “Spin-off tasks” from team projects-  When a team works on a large project, it is inevitable that more tasks are created by the work that is being done. Red Butler can take care of these extra tasks so the team stays focused on the larger project.

3. The tasks at the bottom of your in-box.  Consider delegating those tasks which get pushed to the bottom of your in-box each week.  These are most likely the things you do not enjoy doing, and doing them may can sap your creative energy. 

These are just a few ideas of items you can delegate. Read here for more ideas.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

Get Started

 


 

Topics: Tasks to Delegate, 3 Things You Should Know