Accelerate

Take the Stress out of Taxes!

Posted by Red Butler Team on 04/ 07/ 16

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Are you feeling overwhelmed getting your expenses organized before April 18th? Red Butler understands just how stressful tax season is, especially when you have other work related tasks weighing you down. Red Butler can help alleviate some of that stress, so you can be fully prepared when completing your taxes. Here are a few financial tasks you can delegate to Red Butler:

 


 

  1.  Add key deadlines to your calendar- It is imperative to be on top of key deadlines so you are able to prioritize your time more efficiently. Let Red Butler Administrators schedule your meetings and organize your calendar to ensure all of your taxes and finance related tasks are completed on time.
  2.  Find the best CPA’s in your area- A great CPA is a good resource for a business not just at tax time, but all year long. Red Butler can help you find someone in your area to not only complete your taxes, but also be available to advise your business the rest of the year.  A CPA will be able to take a look at your balance sheet and help you make adjustments to line items in your budget, so you can reach your goals more quickly and effectively.
  3.  Expense tracking- Our executive virtual assistants will make sure you don’t miss a penny on your expense reports. Just send us your receipts and we will enter them in a spreadsheet, Quickbooks, or any other web-based software. Are you missing receipts? No problem- our executive office assistants can help you track them down and get a copy for your records. After your expense report is completed, our Red Butler Administrators can send your report or any other related information to your accountant to save you time.

Red Butler's executive virtual assistants are here to help you reach your goals. Reach out to us for more information on how we can help you and your whole team boost productivity all year long.

 


 

Red Butler knows just how important and time consuming financial tasks can be. Therefore, our team of Red Butler Administrators would be more than happy to assist you in efficiently completing your financial tasks. Delegate these financial tasks to Red Butler today and focus on what you do best. 

 

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Topics: Tasks to Delegate, 3 Things You Should Know

3 Things Red Butler is Good at for Startups

Posted by Red Butler Team on 03/ 23/ 16

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Startups face many challenges as they grow, but Red Butler's team of executive virtual assistants are here to help you reach your goals.  Here are three things Red Butler is good at for startups: 

 


 

1.  Real time inbox and calendar monitoring- Delegate the management of your inbox and calendar to Red Butler and we will monitor both in real time.  Meet Taylor, our real time virtual assistant here:  http://btlr.net/hitaylor. We know startups can be busy when building a successful company, Red Butler wants to help you focus on your business rather than focusing on your inbox. With the help of Taylor, you will have someone proactively monitoring an inbox to schedule meetings, update your calendar or to make a call.

2. Recurring task management- With Red Butler, you can set it and forget it.  Our executive virtual assistants will quickly take care of your recurring to-do list items.  Just delegate the tasks to us with all the details and we will take care of it as many times as you request, without you having to send us additional requests each time.  The most popular tasks people delegate to our executive office assistants are expense reports, social media posting, and spreadsheet updating with current industry information. 

3. Online Research- Part of every startup's growth plan is a lot of research.  Delegate your online research to Red Butler and our executive virtual assistants will provide you with accurate and extensive information from across the internet.   We can do competitor comparisons, market research, or provide backup information you need for a report. 

Let Red Butler help you grow and accomplish more.  Contact us today to find out more about how we can help your business boost productivity and reach its goals.

 


 

As a startup, Red Butler understands the time and hard work that goes into growing a company. Let Red Butler help you by delegating your most time consuming tasks to our team so you can focus on your growth and development as a business.  Request a personal consultation to see if Red Butler is a good fit for you!

 

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Topics: Startups, Tasks to Delegate, 3 Things You Should Know

3 Things Red Butler is Good at for Lawyers

Posted by Red Butler Team on 03/ 17/ 16

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Red Butler's executive virtual assistants are a perfect compliment to a lawyer's in-house staff. We can quickly turn around tasks you and your team assign us, which in turn will boost productivity for your whole office. Here are 3 things Red Butler is great at for lawyers: 

 


 

1. Real time inbox and calendar monitoring- Use Red Butler's new real time virtual assistant, Taylor, to monitor your inbox and calendar in real time http://btlr.net/hitaylor. Create a separate email, such as taylor@yourcompany.com, then email or cc Taylor to schedule meetings, update and organize your calendar or make calls on your behalf.

2. Online research- Red Butler's executive virtual assistants are extremely skilled at internet research.  Our team can research the fastest routes to court houses, the best local meeting spots or find the leading competitors in your industry.  Delegate your online research to our executive office assistants and we will provide the answers in whatever format you need, saving your team time to focus on important in-house projects.

3. Social media updating- We can assist you in keeping your social media accounts up to date. This is an important way to network with your clients and your community. Rely on Red Butler to research, follow influencers, proofread, and schedule posts to maximize your reputation. By having Red Butler's executive virtual assistants handle this important task, you will have a more effective social media presence because it will be monitored and updated regularly. 

 


 

Here at Red Butler we understand the challenges you face as a lawyer. Allow Red Butler to assist you in staying organized by delegating tasks to our team such as scheduling, keeping your calendar up to date, and posting on your social media accounts. By delegating to Red Butler, you can focus on what you do best. Request a personal consultation today!
 

Get a Consultation

 


 

Topics: Tasks to Delegate, 3 Things You Should Know

3 Things Red Butler is Good at for Venture Capitalists

Posted by Red Butler Team on 03/ 10/ 16

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Red Butler's executive virtual assistants are a great resource for venture capitalists. We will quickly turn around tasks you and your team delegate to us, which in turn will boost productivity for your whole office.

Here are 3 Things Red Butler is good at for venture capitalists:

 


 

1. Real time inbox and calendar monitoring- Meet Taylor, our new real time virtual assistant here:  http://btlr.net/hitaylor.  Allow Taylor to monitor your calendar and inbox and assist you with scheduling meetings, updating your calendar and making calls.  Start using Taylor today and be more productive immediately.

2. Online research- Red Butler's executive virtual assistants are extremely skilled at internet research.  Red Butler Administrators can do your market research and find the top leading companies in your industry. Delegate your online research to us and we will provide the answers in whatever format you need, allowing your team focus on important in-house projects.

3. Everyday tasks- Red Butler has worked with businesses of all types, so our executive virtual assistants are extremely good at taking care of just about any task, including creating expense reports and proof reading documents. Delegate your time consuming tasks to our Red Butler Administrators, so you can focus on your business and what you do best. Here are three important tasks to always delegate to your executive virtual assistant.

These are three things Red Butler is good at for venture capitalists.  Contact us today to find out more about how we can help your business boost productivity and reach its goals.

 


 

Here at Red Butler, we understand that as a venture capitalist you need to focus on your next venture and finding that next enterprise to invest in. Allow Red Butler to assist you by delegating tasks to us such as scheduling meetings and updating your calendar with Taylor or researching top leading companies in specific industries. Request a personal consultation with Red Butler today!

 

  Get a Consultation

 


 

Topics: Tasks to Delegate, 3 Things You Should Know

3 QuickBooks Tasks to Delegate to Red Butler

Posted by Red Butler Team on 02/ 09/ 16

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More time every week. That’s what every business needs. One way to achieve that goal is to delegate those tasks which need to be taken care of every day, every week,  and every month. We will take a look at a few common QuickBooks recurring tasks you can start delegating to Red Butler.

 


 

One area of a business which by nature generates a lot of recurring tasks is bookkeeping. The good news is that there are  three bookkeeping tasks which you can delegate to Red Butler.  If these items don't get entered right away, the paperwork will quickly pile up.  We have a simple solution. The recurring tasks from the following three tasks can all be delegated to Red Butler to enter into your QuickBooks, saving you valuable time: 

1. Expenses are created.  Stacks of receipts pile up quickly. Red Butler can enter them into QuickBooks.

2. Sales take place.  Red Butler can enter invoices into QuickBooks.

3. Checks are written. Red Butler can record them in QuickBooks.

By having your paperwork quickly entered into QuickBooks, you have the ability to create daily reports which are accurate. Accurate daily reporting leads to meeting short term and long term goals. 

It is easy to get started. Red Butler's executive virtual assistants are experts with handling recurring tasks so you can set it and forget it. You simply setup your recurring tasks and preferences and we will notify you each time it has been completed. Your weekly productivity will get a boost every week. To get started, visit our services page and learn more about what we do.

Read here for more ideas of more things to delegate to Red Butler. 

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

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Topics: Tasks to Delegate, 3 Things You Should Know

Delegate These Three Tasks Every Day

Posted by Red Butler Team on 01/ 14/ 16

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2016 is off to a great start. Here at Red Butler, we continue to help businesses effectively delegate tasks and get more done.  Our inspiration comes from helping our clients reach their goals. Sometimes your goals may seem impossibly distant. That's where we can help. 

 


Businesses face a common frustration- workloads seem to be getting heavier with each passing year. We have  the solution.  Proactively delegate and you will have an immediate impact on productivity.  Here are three steps to take to find a few tasks to delegate to Red Butler:

1. Tasks that must be done daily or weekly. Determine what tasks you have that repeat themselves and land in your in-box each week. These can be set up as recurring tasks with Red Butler, so you don’t have to think about them every week- they get done automatically. 

2.  “Spin-off tasks” from team projects-  When a team works on a large project, it is inevitable that more tasks are created by the work that is being done. Red Butler can take care of these extra tasks so the team stays focused on the larger project.

3. The tasks at the bottom of your in-box.  Consider delegating those tasks which get pushed to the bottom of your in-box each week.  These are most likely the things you do not enjoy doing, and doing them may can sap your creative energy. 

These are just a few ideas of items you can delegate. Read here for more ideas.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

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Topics: Tasks to Delegate, 3 Things You Should Know

3 Simple Ways to Stay Focused in 2016

Posted by Red Butler Team on 01/ 06/ 16

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Keep things simple this year and work more efficiently, increase your productivity and have more time for work life balance.  Having too many systems in place to stay organized can be ineffective. Take a quick look as this year begins, and choose the systems you love best, and get rid of the rest.  Start with just a few quick tasks.

 


 

Here are three things we suggest to help you stay focused:

1. Keep only one calendar system.  If you haven't already, consider syncing all your calendars. Then you don't have to update multiple sources every time you set an appointment.  If you must keep a paper calendar, have only one.

2.  Manage your in-box effectively.  Delegate whatever you can in order to focus on tasks which require your personal attention. Do what you do best, and delegate the rest.

3. Schedule breaks on your calendar.  Lunch, weekends, and vacations all help refuel your creativity.  Take short mid-day walks to get  boost in energy.

These three things will help you start the new year with  a little more extra time for yourself and what matters to you. 

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

Get Started

 


 

Topics: 3 Things You Should Know

3 Things to Delegate to Red Butler to Proofread

Posted by Red Butler Team on 09/ 21/ 15

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Red Butler is experienced at proofreading documents and making recommendations for edits.  We will ensure that your materials are accurate, relevant and beautiful. 

 


 

Here are proofreading details you should delegate to Red Butler: 

1. Red Butler can proofread your proposals, spreadsheets, and blogs.  We will proofread and enhance them for better readability. Send us your rough draft, and we can recommend a layout to better showcase the content for hard copies, emails, or presentations. We will make sure your company is properly presented, including your branding.

2. Proofread and edit documents. Count on Red Butler to handle most of your proofreading and editing needs.  Sometimes having another person read through documents can make a significant difference in the final result.

3. Convert documents and spreadsheets.  If you have files which are not in the format you need, we can quickly convert them for you. We can also take information and put it into a presentation format, or change it from a presentation format into a spreadsheet. 

Boost productivity for your whole team by delegating proofreading tasks like these and more.  

Beyond proofreading- here are more tasks you can delegate to Red Butler.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.

 

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Topics: Tasks to Delegate, 3 Things You Should Know

3 Ways Red Butler Can Handle Your Calls

Posted by Red Butler Team on 09/ 17/ 15

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Need a call assistant? Rely on our team to make calls for you.  Red Butler always identifies itself as your assistant and with your email, branding is complete. Here are a few ways you get more of your day back when we take care of your calls.

 


 

A Red Butler Administrator can make your calls to set up appointments and schedule meetings, serving as your call assistant. The time it takes to reach someone and get the task on the calendar adds up quickly. If a meeting is being scheduled, it takes time to coordinate everyone's schedules and verify the key players will be available. Here are a few ways Red Butler can handle your calls and boost your productivity:

  1. One of the biggest complaints we hear from our clients about having to make phone calls is waiting on hold.  Delegate calls to us to make, and we will wait on hold or follow up with a client to lock in that call you've been trying to get. The time you save by delegating this task to us will free you to take care of more urgent matters.
  2. We will request appointment times on your behalf.  Many of our clients have us schedule their appointments for the entire year all at once.  This includes not only work related appointments, but also personal items such as car maintenance, well visits, home maintenance, etc. If you need a new vendor, we will research and make recommendations. 
  3. Meetings can be tough to get scheduled when there are multiple people who need to be present.  We will make the calls necessary to get your meetings scheduled or to confirm who will be attending. If you need a place to meet or catering scheduled, we can handle those details as well. Using Red Butler's virtual assistant services gets the job done quickly and efficiently.

 Here are some more ways a Red Butler executive virtual concierge can help you boost productivity.

 


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire.
 
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Topics: Tasks to Delegate, 3 Things You Should Know

3 Growth Strategies for Startups

Posted by Red Butler Team on 05/ 20/ 15

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As a startup, you may have times when growth has slowed or reached a plateau.  This can be frustrating, but there are several things which can be done to spur a new growth phase. We will look at some common growth challenges and offer some strategies to overcome them and trigger a new growth phase.

 


 

 Strategy One: Don't do it alone

Your startup is doing really well. So well you have been turning away business. Time to ramp up. Be more productive. Get an executive virtual assistant team on board from Red Butler. Instead of having just one virtual assistant, utilize a team of assistants. Delegate to them what you don't need to personally handle. This will boost your productivity. With only 24 hours in a day, administrative support is a smart and effective growth strategy.

Strategy Two: Don't get too comfortable. Shake things up.

The energy that goes into launching a startup can be enormous, so what happens to many startups is that once they get "off the ground", they relax and then shift into auto-pilot mode.  The day to day tasks of running the business takes over, and the creative energy and excitement which was reflected in everything the business did in the beginning starts to fade. No excitement= growth reaches a plateau. Shake things up.  Market your product in a different way. Focus on sales in a different way. Do something you haven't before to get more exposure. For example, you could get a table at a private trade show, or volunteer to be a speaker at a local entrepreneur meeting.

Strategy Three: Know when to get investors

Focusing your early days on finding investors can take up a lot of time that you could be spending selling your product or focusing on other areas of the business. It may be a good idea to work first on proving your product in the marketplace. By not having investors to answer to, you can experiment with different ideas and see what works best.  Then, when you have some numbers to share, seek out qualified investors.

Here at Red Butler, we are privileged to work with startups every day, and we love being an effective part of the overall growth strategy of these small businesses. 

  


 

Since 2005, our high-performance executive clients have helped Red Butler continuously improve our service model. Today our clients enjoy the service quality of an experienced in-house executive support team for less than the cost of one additional hire. Red Butler can help your startup reach short and long term productivity goals. Start here to see some examples of how other businesses have used Red Butler. .

 


 

Topics: Startups, 3 Things You Should Know